- Open Bee Portal 6.5.2
- Bug fixes
- PDF language viewer
- Optimization of navigation in the transactions
- Metadatas displayed in the link screen
- Creating an ESC for a user who does not have the permission to view it
- Metadata display order in the headers table of Workflow tasks
- Long document names in the list of tasks in a Workflow
- Displaying the list of users in alphabetical order during the validation of a Workflow task
- ZIP utilities path during an installation outside C:
- Modification date display format
- Workflow supervisor permissions
- SSO and validation link of a task in a workflow
- Inactive user and email notification
- Research on the creator of a document with multiple versions
- Folder completion
- Installation of AMQP services
- Research and external users
- Not indexed content
- API : Document: incorrect version number
- API : Research and pagination
- API : Synchronisation et pagination
- API : Related Documents in the tasks list of a Workflow
- Open Bee Portal 6.5.1
- New features
- Bug fixes
- Stamps application and signature on PDF image documents
- Filing a document without the "folder editing" permission
- Handwritten signature on multipage documents
- Special characters in the names of documents filed from the filing interface
- Impossible to change the notifications frequency
- Layout in the documents link screen
- Converting PDF Text impossible on locked documents
- Direct output condition of a Workflow
- Deleting a folder from a Secured Conservation Space (SCS)
- Activation and system time
- Debian : PHP session file
- API Web Services
Open Bee Portal 6.5.2
License for strong authentication
Changing the licensing system to enable strong authentication on only part of the users.
New icon for certain types of documents
Icons have been added to the WPS files, Visio and Access.
Dashboard: limiting the number of recent items
For readability, limiting the number of recent items displayed on the Dashboard has increased from 20 to 10.
MS Office document editing and long tree structure
Open Bee™ Portal used to add parameters in the URL to access a document to enable automatic authentication by MS Office. These parameters have the effect of lengthening the path to the document (about 80 additional characters). MS Office is limited to paths of 218 characters, some documents were not edited.
The path has been modified to have a fixed size, less than 218 characters, and allow document editing Office regardless their location in the Open Bee™ Portal virtual tree.
Areas size document viewing
Expanding document viewing areas to use the full height and width available on large screens.
PDF browser viewer
Added the ability to use the PDF browser reader instead of that of Open Bee™ Portal.
This option renders inoperative certain permissions on the documents. See the article of our knowledge base on this subject: Comment utiliser le lecteur de PDF du navigateur
This feature is not yet available for the classifications from Open Bee™ Mobile and Open Bee™ Doc Office Manager.
It is now possible to create sub lists. A sub list is attached to a value of a parent list.
Example : the sub-list "Countries of Europe" can be linked to the value "Europe" of a list "Continent".
When defining metadata of a classification rule, it is possible to select a new type "sub-list" and link the metadata to a parent metadata.
In the example above, the metadata "Country" will be a "sub-list" type and linked to the parent metadata "Continent". The metadata "Continent" will be a "List" type and attached to a list "Continent".
PDF language viewer
PDF menus viewer were still in English. They are now in the language of the application.
Optimization of navigation in the transactions
With large amounts of data, navigation in the transactions was slow.
Metadatas displayed in the link screen
In binding suggestions, document metadata to link were displayed instead of those of the proposed document.
Creating an ESC for a user who does not have the permission to view it
It was possible to appoint as manager of an ESC, a user who did not have the permissions to view the ESC parent folders. This case involves the creation of an ESC which was not accessible by its manager in the folder tree.
Metadata display order in the headers table of Workflow tasks
When changing the display order of the metadata in the administration, the display order of the metadata in the header of the list of tasks for a workflow were incorrect.
Long document names in the list of tasks in a Workflow
For display purposes, the names of documents more than 80 characters are truncated in the display of the list of tasks in a Workflow. A tooltip with the full name of the document was added to allow the display of the full name.
Displaying the list of users in alphabetical order during the validation of a Workflow task
During validation of a task requiring the selection of a user to the next step, the user list is not sorted alphabetically.
ZIP utilities path during an installation outside C:
During a Windows installation on a drive other than "C:" the path of the ZIP utility was not correct in the configuration.
Modification date display format
In the viewing screen of a document, the modification date of the document displayed in the bottom right of the page was not formatted correctly.
Workflow supervisor permissions
The supervisor of a workflow could also oversee other Workflow documents.
SSO and validation link of a task in a workflow
When the Active Directory SSO is enabled, the validation of a task link contained in an email notification does not automatically logs on the user.
Inactive user and email notification
An inactive user continues to receive email notifications.
Research on the creator of a document with multiple versions
The search term "Creator" was applied to the last person who modified the document, instead of the document creator
Installation of AMQP services
Fixes have been made on installing the AMQP services in Debian and Windows. Especially :
More information on Open Bee™ Portal services are available in this article: services et tâches planifiées utilisés par Open Bee Portal
Research and external users
An external user could search the metadata "creator" of a document and therefore consult the list of all users.
Not indexed content
The content of a PDF document / picture or image was not properly indexed for search, under the following conditions:
API : Document: incorrect version number
API : Research and pagination
This method does not have paging in the returned results, resulting in significant delays when the response contained tens of thousands of documents.
API : Synchronisation et pagination
API : Related Documents in the tasks list of a Workflow
Addition of documents related to the return of this method.
Open Bee Portal 6.5.1
Viewing, printing and downloading permissions
Reading permission was divided into three:
In this context, an action "Print" has been added to the menu on the documents.
Addition of the possibility, via the permission system, to systematically apply a watermark on viewed, printed and downloaded documents by some groups / users.
The watermark contains the date and the name of the user connected. It is applied to the PDF and MS Office documents.
Ability to add a second authentication test by SMS or email plus the login and password.
Research on Metadatas
The operator "contains" is now available (in addition to "equal" and "between" for dates) in the advanced search criteria on Metadatas.
Confirmation popup when deleting notifications
Addition of a systematic confirmation window before deleting notifications.
Confirmation popup during a workflow task purge
Addition of a confirmation window before purging a workflow tasks by a supervisor.
Closing a popup when clicking outside the pop-up
Clicking outside a pop-up had the effect of closing this pop-up.
The quick access "Share a document" available on all screens of the application now allows you to share a folder.
Stamps application and sigature with PDF/A
The version of the documents created after the stamps application and signatures was not in PDF / A format.
Grouping notification mails models
The notification mails models were combined into one model.
Stamps application and signature on PDF image documents
The stamps and signatures application on PDF image documents were not working.
Filing a document without the "folder editing" permission
A user who has permission to add a document but not edit a folder, could not add document from the filing interface.
Handwritten signature on multipage documents
Applying a signature from a mobile device to a multi-page document was not positioned at the desired location on the mobile.
Special characters in the names of documents filed from the filing interface
It was possible to create documents with normally unsupported characters : /\|:*
Impossible to change the notifications frequency
When users edit their profile, an error message appears.
Layout in the documents link screen
Correction of the layout of the documents link screen table that exceeded out of the window.
Converting PDF Text impossible on locked documents
When a document image is locked by a user before it is converted into PDF Text, the conversion failed.
Direct output condition of a Workflow
When a Workflow input condition allowed the exit of a document workflow, bypassing any task, the status of this document remained pending.
Deleting a folder from a Secured Conservation Space (SCS)
Deleting the root folder of a SCS by its manager did not remove the SCS of the administration interface.
Activation and system time
The product activation when Windows is configured to display the 12-hour (AM / PM format) was not functional.
Debian : PHP session file
A conflict between various Debian packages installed prevented the removal of PHP session files with consequences for increased disk space and strong slow during the update.
API Web Services