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General

New 3.2.2

Function of archiving and exporting data over a given period

This feature now allows you to archive and export the data stored in the database over a period to lighten it.

Ability to drag and drop a document on the banner of the console

It is now possible to drag and drop a document on the banner of the console in order to process it as a priority without passing through the source directory of images to import.

Preview of previous and next invoices

A preview of the previous and next invoices is now displayed in the video coding screen.

Third party repository accessible from the video coding screen

The third-party repository is now accessible from the videcoding screen. This makes it possible to no longer exit this screen to view / modify this repository.

Addition of a calculation rule to constrain the search or validation of an index

The new engine of Open Bee Scan Capture now allows you to add customizable calculation rules to introduce a search or validation constraint for an index.

Example : Calculation rule . incl tax = excl tax + VAT ammount

Addition of a zone rule to constrain search for an index

The new engine of Open Bee Scan Capture now allows to add parametric rules allowing to introduce a constraint of search or validation of an index.

Text search functionality on an invoice

The keyboard shortcut CTRL + F allows you to search for text on an invoice either from the video coding screen, or from the table displaying invoices waiting for validation (in the "Videocoding" tab).

Functionality to copy and paste regex and markers

A new copy / paste functionality of regex and markers allows copying and / or pasting all regex or markers of an index.

Addition of default Value on Indexes

It is now possible to set a default value for an index either for all folders or for all suppliers in the same folder or a specific supplier.

Line article capture functionality: item/article code, quantity, unit price, etc ...

The new engine of Open Bee Scan Capture is now able to capture the line artciles of an invoice (set of indexes belonging to the same line: item code, quantity, unit price, sub-amount, ...)

Scripted index (Index that can take any manual value or calculated according to the values of other indexes)

It is now possible to configure an index that can take any manual or calculated value based on the values of other indexes using a JavaScript programming language.

Mutualization of third parties

A third party already entered in a folder of Open Bee Scan Capture can now be reused in another folder of the application. An automatic proposal of shared third parties is also put in place to facilitate the choice of this one to the user. This makes it possible to centralize third-party template changes between different folders, thus avoiding repetition of changes for each shared third party.

Ability to absorb documents from a folder Open Bee™ Portal

It is now possible to absorb documents from an Open Bee™ Portal folder. This absorption can be done automatically or manually.

Improvements 3.2.2

Restrict documents processed to extensions PDF / TIFF / TIF / PNG / DOC / DOCX

Only PDF / TIFF / TIF / PNG / DOC / DOCX extensions are authorized/allowed to be processed by Open Bee Scan Capture. All other extensions are automatically moved to the folder of the documents in error.

Ability to use the document processing date as metadata sent to Open Bee™ Portal

The date of document processing by Open Bee Scan Capture can now be used as metadata sent to Open Bee™ Portal.

Deleting a regex from the customization interface


It is now possible to delete a regex from the customization interface (from the video coding screen).

Showing the index name on customized zones

The index name is now displayed on the customized zones for better identification.

Ability to set a default list value on an index

It is now possible to set a default value for list type indexes.

Option to replace forbidden characters for outputs (Open Bee™ Portal, Windows)

It is now possible to automatically replace forbidden characters for outputs (Open Bee™ Portal, Windows).

Mongo DB update from 3.2 to 3.4

The Mongo DB database has been updated from 3.2 to 3.4

Possibility of changing the regex of date type indexes

It is now possible to change the regex of date type indexes.

Improved keyword engine for keywords containing spaces

The Keyword Engine used to identify a supplier using a keyword has been improved for keywords containing spaces

Ability to access the index settings directly from the videocoding interface

It is now possible to access the index settings directly from the videocoding interface by double clicking on the name of the index.

Improved file absorption system

The system for absorbing files has been improved to avoid errors in the case where the files are used by another process. The files are now moved to a subfolder named "Files in Progress".

Validation rule

A validation rule can be added to an index so that the user is notified from the video coding interface when the value is not correct.

Using regex in the transcoding conditions of an index

It is now possible to use regex in the transcoding conditions of an index.

Warning the user if a regex is not syntactically correct

A visual warning is displayed in the regex configuration interface if the syntax of a regex entered by the user is not correct.

Ability to completely reset a third-party template

The functionality to reset a template's customizations has been replaced by a full reset of the template to start from the default template.

Addition of a loading indicator when editing an index


It is now possible to follow the progress of the modification of an index on all the templates contained in Open Bee Scan Capture.

Optimizing the reinterpretation of a document

If the template has not changed, the document is no longer reinterpreted unnecessarily

An interface added allowing to manage the different document templates in Open Bee Scan Capture

A new interface makes it possible to manage the different document templates.

Optimization of the overall performance of the Open Bee Scan Capture console

The display performance of the console has been improved, which allows a faster loading of information especially in the case of a large volume of documents.

Addition of a separator field for decimal numbers

Ability to force the separator that must be present on the documents to consider the text in decimal value.

Lock/block validation if a document is detected in duplicate

It is now possible to configure/set Open Bee Scan Capture to block the validation of documents detected as a duplicate.

Ability to choose the number of decimals wanted

It is now possible to choose the number of decimals to display in Open Bee Scan Capture.

Which makes it possible to manage for example the currencies :

-       without decimals (Africa and the Pacific)

-       with 3 decimals (Tunisia)

Addition of a constant %OTHER% in the transcoding table

There are now two constants in the transcoding table : %ALL% to manage the accounting setting on all possible values and %OTHER% to manage the setting on all non-parameterized lines.

Correction of malfunctions 3.2.2

Marker detection: malfunction when a marker is placed in the middle of a sentence

When a marker is placed in the middle of a sentence, a malfunction prevented detection of that marker.

This problem is now fixed.

Markers not displayed in all customers interfaces

Markers may not be displayed in some cases.

This problem is now fixed.

Installation problem of Open Bee Scan Capture on another drive than drive C:\

An installion problem of MongoDB causing a malfunction of Open Bee Scan Capture could occur in the case whereOpen Bee Scan Capture Server was installed on a different disk than the C:\ drive.

Scrollbar problem on the parameter table of the output to Open Bee™ Portal

A malfunction could occur with the scrollbar of the parameter table of the output to Open Bee™ Portal.

This problem is now fixed.

Generic template used instead of the folder template when creating a new supplier

In case a specific template was set for a folder, the generic template was used instead of the folder template when creating a new supplier.This problem is now fixed.

Console crash from the "Index Setup" menu

A console crash could occur from the "Index Setup/settings" menu when validating an index without going to the transcoding tab. This problem is now fixed.

Problem of searching index values following a validation from the index setting interface

When validating an index from the "Index settings" menu, the search parameter (Marker, Value) was changed to a wrong value ( left and right search instead of right and bottom ). As a result, when Open Bee Scan Capture found a marker and tried to associate it with a value, he only took into account the values to his left or to his right. This problem is now fixed.

Display refresh problem when adding / removing / modifying an index

Problem when generating the preview of certain pages of documents

(randomly)

File absorption problem causing Open Bee™ Portal slowness

 

Problem to select all files by using the "Check all" checkbox

 

Problem with visualization of the type of indexes starting with the sign "-"

Narrowed area at sign height "-"

Problem with dates for which August is written with a circumflex accent
Offset at print from Capture
Popup "Do you want to save changes on the index" that appears all the time

Refresh issue on index management page

When deleting or adding an index, the tables in the page do not refresh with the latest values from the database. This problem is now resolved.

Preview generation problem

When Open Bee Scan Capture absorbs a hundred-page document, not all previews could be generated. This problem is now resolved.

Open Bee Scan Capture can no longer absorb documents from a Windows folder

It happens that Open Bee Scan Capture can no longer absorb documents because its different file observers are turning in a loop. This problem is now resolved.

Can not disable VAT rate index

When the VAT rate index is deactivated, the Open Bee Scan Capture engine can no longer detect the values of the different amounts. This problem is now resolved.

Impossibility of interpreting documents that are too large

When a document of more than 150 pages is absorbed by Open Bee Scan Capture, it saturates the resources of the server. This problem is now resolved.

Difficulty detecting a date from a bad text detection

When the text is badly recognized, spaces pollute the detection and prevent the recognition of a valid date. The engine has been improved to take into account this case.

The engine include indexes that should be ignored

When an index is deactivated, it continues to be interpreted by the search engine. Open Bee Scan Capture. This problem has been solved.

A change on an index, does not change the detected zone/area

When a user changes the value of an index, the detection zone/area offered to the user does not disappear. The visual has been changed to solve this problem.

 

Accounting

New 3.2.2

Division of a line entry over a period

It is possible to divide an amount by period to obtain sub-amounts per month.

Ability to zip the accounting export with PDF files

It is now possible when exporting a batch of entries possible to zip a folder containing the accounting entries/records file with the PDF files of the documents associated with the entries.

Ability to perform scripts in the entries labels

Entries labels can be built simply based on variable or can result from a javascript script

Generation of an entry line based on the value of an index

It is now possible to generate an entry line or analytical breakdown at 100% automatically based on the values of an index.

Improvements 3.2.2

Division of an amount in percentage and registration in the entry template

It is now possible to divide a percentage amount in the accounting entry table and that this division is registered in the entry template.

Possibility of setting the analytical gap

The accounting configuration/setting interface now allows you to choose whether the accounting gap should be: denied, allowed, automatically balanced

Importing analytics in file format

It is now possible to import an analytical plan from a file format.

Third-party account import without centralizer

It is now possible via the import file to import third-party accounts that do not have a default centralizer.

Fusion of two automatic breakdowns on different plans

When two analytical breakdowns come from an automatic generation, they can be merged if they belong to two different plans.

Ability to merge automatically generated accounting entries

It is now possible to merge automatically generated accounting entries for those with identical accounts.

Improved search of analytical sections

It is now possible to search an analytical section by the beginning or the middle of its name or code.

Blocking validation of an entry if a mandatory analytical accounting plan is not completed

From now on, if an anlysis plan is obligatory, the validation of the invoice will be blocked if this accounting plan has not been ventilated.

Correction of malfunctions 3.2.2

Pre-assigned account grid is not automatically placed

When an account is filled with a pre-built analytical breakdown grid, it does not automatically apply when it is entered. This problem is now resolved.

 

Validation problem on a multi-sectional analytical breakdown

There are two types of analytical breakdown in Open Bee Scan Capture. If we manage an analytical breakdown without plan but multisection it can not be validated.

 

Deleting a third party results in the deletion of the associated account

An account associated with a third party is deleted at the same time as this one, even if this account is used by another third party. This malfunction has been corrected.

 

Configuration of the accounting import not taken into account

Changing the configuration of the accounting import by text file is taken into account only after clicking save. The changes are now directly applied to the new import without a saving requirement.

 

Bad/wrong management of a large analytic plan

Accounts that have a large number of accounting plan/analytical sections lead to validation problems. This problem is now fixed.

 

Inverse negative amounts in accounting entries

A negative amount in the accounting entries table must be placed in the opposite debit / credit column if negative values are not allowed in the accounting entries.

 

Can not export batch with too many entries.

Batches containing more than 500 rows of accounting entries can not be exported, regardless of the number of entries selected. Prevalidation has been put in place so as not to exceed the authorized limit.

 

 

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